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Productivity with One Note

Microsoft One Note is my primary method of recording all details of my online business programs, blog notes, web design and development activities, personal notes and reminders. My records are always available to me from any computer, anywhere. If you need to be organized I highly recommend that you consider using this program. It has improved my efficiency, productivity and time management and is a vital tool for me.

Built into many of the MS Office packages, One Note does not get the attention it deserves. Its features are far more extensive and powerful than Evernote and other note taking tools.

onenote notebook

Example of One Note Notebook Layout

Advantages of One Note

  • Your information is all in one place and very easily accessible.
  • No saving is necessary.. You will not lose information as everything is automatically saved  when you add to or alter a page..
  • You can create multiple notebooks, sections, pages and sub-pages and move between them quickly and easily.
  • You can copy text, images, video, and audio and paste them into One Note, keeping the formatting too if you wish.
  • When you copy text from a website the url is automatically inserted too. Example:.Capture text, images as well as video and audio notes with One Note.
    Pasted from
  • Copying and pasting is not restricted to webpages. You can copy from file types such as Word, Excel tables, and pdfs.
  • If you use other Microsoft Office programs such as Word and Excel, you will already be familiar with many of the functions in One Note  (menu system, formatting, saving ….). You can keep your notes well laid out, making them easy and quick to refer to.
  • You have the options to share your notebooks on a home network, so that you can access them on different computers, or save to Skydrive to use them from the web.
  • You can save pages, sections and notebooks as pdf files, MS Office Word documents or as single file web pages (Office .mht format).

Saving & Sharing Options in One Note

Saving and Sharing Features of One Note

My next post give you some examples of how to use One Note

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I am Sue Bride, a Professional Blogger, Web Developer and Internet Marketer from the Mornington Peninsula, Australia. Here I talk about tools and resources for Blogging, Social Media, Networking, Wordpress, SEO, Images and Marketing. I create Wordpress sites for charity and small business.
Categories Productivity, Tools and Resources


  1. Posted October 22, 2012 at | Permalink

    Great post, helpful tools to keep you organized like Microsoft one note is doing for you. I am curious to see the rest of the tutorials.

    Thanks for this information

  2. Posted October 22, 2012 at | Permalink

    Thanks Pierce. What system do you use for keeping track of your business activities? I know that you keep busy online :-)
    Sueblimely recently posted…Productivity with One Note My Profile

  3. Posted October 23, 2012 at | Permalink

    Thanks for the detailed look at One Note. It does seem to do the note thing really well.

    Microsoft’s Office is still king when it comes to desktop productivity. I can see your post that the capability extends to One Note.

    Have a wonderful day.

    Dee Ankary recently posted…Fresh Perspective, Fresh EyesMy Profile

  4. Posted October 23, 2012 at | Permalink

    The newest version is the best as it has incorporated more of the features of the other office programs (the format paste tool, for example). Unfortunately it is not included in the basic version of Office 2010, as it was in previous versions, but can be purchased separately.
    Sueblimely recently posted…Productivity with One Note My Profile

  5. Posted October 23, 2012 at | Permalink

    Good one Sue. Good work, this will help me alot. Thanks

  6. Posted October 23, 2012 at | Permalink

    Hi Sue,

    I guess you’re right it seems that One Note doesn’t get the attention it deserves. I hear everyone talking about Evernote, so I downloaded it, but so far I’m not impress and find myself not even using it. Maybe also because I don’t really know how.

    I think I will definitely check out One Note, I don’t think it’s part of my MS Office, but I’m sure I can always download it.

    Thank you for this, Sue :)
    Sylviane Nuccio recently posted…5 Mistakes You Absolutely Need To Avoid On Your ResumeMy Profile

  7. Posted October 24, 2012 at | Permalink

    Hey Sue,

    Thanks for sharing this with us because I really had no idea what this program even did.

    When I bought Microsoft Office back in 2007 for my computer I just went with the basic programs that I know and use the most. Word, Excel and PowerPoint and I didn’t want to buy the expensive package for maybe just one more program like their email program. Man, I haven’t used that one in ages now.

    Great info, thanks for sharing this. I finally learned what this program does.

    Adrienne recently posted…Discover The Mystery Behind Alexa RankingsMy Profile

  8. Posted October 24, 2012 at | Permalink

    Hi Sue,

    I had no idea of this program. Thank you much for the overview. Getting things organized is so important when running our own business.

    The more we can organize, the better we can focus on what is really important in our business.

    Donna Merrill recently posted…The Power Of NOMy Profile

  9. Posted October 25, 2012 at | Permalink

    Hi Sue. Like Donna, I didn’t know about this program. I use Evernote, but I love Microsoft Office so much that I will definitely tuck this in the back of my mind. I don’t find it on my computer, so I would have to purchase it. I appreciate the share.

    All the best,
    Leslie Denning recently posted…Climb Every MountainMy Profile

  10. Posted November 1, 2012 at | Permalink

    Hi Sue,

    Thanks for sharing this excellent tool…it is so important to write things down and to create lists and to stay organized.

    I use Evernote and just checked and I do have One Note installed on my computer and never used it.

    But, thanks to your overview, I am going to take a closer look.

    To your continued success,
    Marc Korn recently posted…Are You Ready To Develop the Confidence You Need To Dream Big?My Profile

  11. Posted November 7, 2012 at | Permalink

    Hi Sue,

    Thank you for this article. I’ve used Evernote forever it seems and have never even looked at One Note although I’ve used MS Office since its inception back in the year dot :)

    I’ll certainly be taking a good look at it now as some of the features look really useful.

    Kelvin Myles recently posted…Add A Cover Picture To TwitterMy Profile

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